AgentShelf

AI Tools for Real Estate Agents

← Back to Guides

How to Customize ChatGPT to Sound Like You: A Complete Setup Guide

July 1, 2025 • AI Tools
chatgptaiproductivitycustomizationwriting

How to Customize ChatGPT to Sound Like You: A Complete Setup Guide

Want ChatGPT to sound more like you and less like a generic AI? Here's a way to set up ChatGPT's custom instructions to match your voice, work style, and professional needs.

Getting Started: Where to Find the Settings

In ChatGPT, go to Settings and click on "Customize ChatGPT". You'll see 4 questions to answer.

The 4 Essential Customization Questions

1. What should ChatGPT call you?

This one's simple - just tell it your preferred name or title. It can be:

  • Your first name
  • A professional title
  • Nickname

2. What do you do?

Be specific about your role and industry. This helps ChatGPT understand your context and give relevant advice.

3. What traits should ChatGPT have?

This is where the customization happens. Here's an example:

Be proactive, helpful, and knowledgeable—like a supportive assistant who anticipates what I need. Act like a subject matter expert in real estate marketing, client communication, and productivity. Be creative when writing content, but practical when giving advice. Avoid fluff—focus on efficiency, clarity, and professionalism.

Key elements to include:

  • Personality traits you want (proactive, supportive, etc.)
  • Subject matter expertise for your field
  • Communication style preferences
  • What to avoid (fluff, long explanations, etc.)

4. Anything else ChatGPT should know about you?

This is your chance to get specific about your workflow and needs:

I'm constantly juggling multiple clients and deadlines, so I need quick, actionable help—no long-winded explanations unless I ask for them. I like creative ideas I can easily adapt for different types of clients or situations. I often repurpose content across emails, social media, and print, so keep that in mind when suggesting content. When I say something like "make this client-friendly" or "make this social-media ready," I want language that's polished, clear, and visually engaging. Also, help me stay compliant with real estate regulations without giving legal advice.

What to include here:

  • Your work pace and pressure points
  • How you like to receive information
  • Industry-specific requirements
  • Compliance or regulatory considerations

Training ChatGPT with Your Writing Voice

After setting up this customization, you can take it further by training ChatGPT on your actual writing style:

Step 1: Collect Your Writing Samples

Gather 3 different writing samples that represent your tone and manner of writing:

  • An email you've sent
  • A social media post
  • Marketing copy
  • A client communication

Step 2: Upload Your Voice

Use this prompt structure:

Here are 3 writing samples from me. Please learn my tone and style so future content sounds like my voice based on the samples.

"Sample 1: [paste your first writing sample]"

"Sample 2: [paste your second writing sample]"

"Sample 3: [paste your third writing sample]"

Now, write a [listing description / email / social post] about [describe the property or task]. Make it sound like my voice based on the samples.

Testing Your Customization

Once you've set everything up, test it with requests like:

  • "Write a follow-up email for a potential client"
  • "Create social media content about [topic]"
  • "Make this more client-friendly: [paste content]"
  • "Turn this into social-media ready content"

Tips for Better Results

Be Specific About Your Needs

Instead of saying "help me write better," try:

  • "I need quick, actionable advice"
  • "Give me creative ideas I can adapt"
  • "Focus on efficiency and professionalism"

Set Clear Boundaries

Tell ChatGPT what not to do:

  • "Avoid long-winded explanations"
  • "Don't give legal advice"
  • "Skip the fluff"

Update Regularly

If you don't like the output it's giving you, go back and update or change your customization. Let it grow with you.

Why This Works

When ChatGPT understands:

  • Who you are (your role and industry)
  • How you work (your pace and style)
  • What you need (specific help types)
  • How you sound (your voice samples)

...it becomes a much more effective tool and "assistant".

What's Next?

Once you've got your customization dialed in, you'll find ChatGPT becomes:

  • More helpful for your specific industry
  • Better at matching your communication style
  • Faster at delivering what you actually need
  • More like a knowledgeable colleague than a generic AI

Start with those 4 questions and notice how much more useful it becomes.

Jason